Updating Vendors via CSV

the plugin allows users to update their vendor payment information in bulk through csv files, eliminating the need for manual changes to each individual record you can use this process to edit existing vendor records, to add additional line items to existing vendors, and to create new vendor records keep in mind that information stored inside native intacct cannot be updated in the plugin export and import functionality this functionality allows you to manage your vendor records through a two part process export and import export creates a file containing all your current vendor records import allows you to update existing records by applying changes to your vendor data always export first before you begin an import this is the best way to ensure the csv file is structured correctly, as the row format changes depending on the type of data you are working with you can re import the same data multiple times to update existing rows, provided the id fields in the file have not been modified or changed follow these steps to begin the export and import process navigate to the payment methods from anywhere in intacct, you can navigate to the payment methods page click on your plugin and then payment methods export csv click export a csv file containing all previously saved vendors is generated important the csv is pre structured for import functionality; do not modfiy the column structures the import from intacct triggers a minimum of one row of data there are three different data types bank account each vendor with a bank account creates a row with a data type of bank account , allowing you to modify the vendor’s bank account address each vendor with an address record creates a row with a data type of address , allowing you to modify the vendor’s address email each vendor with an address record creates a row with a data type of email , allowing you to modify the vendor’s email note save a copy of this file for your records so you can easily re import the original if necessary prepare the file for import once you have exported the existing vendor bank information, create the import file containing your revised vendor bank information by editing the data and adding new rows if you are incorporating new vendors do not remove any of the column headers or add additional columns; otherwise, the import will fail each of the three data types requires specific data fields use the existing records as a guide to which columns require data, and be sure to follow the general rules to avoid errors that prevent a successful import bank account to add a new bank account, add a row and enter bank account in the data type column address to add a new address, add a row and enter address in the data type column email to add a new email, add a row and enter email in the data type column please do not fill in the email or address fields for these columns, and ensure that the other columns are completed according to the guidance provided in the table below note only one line entry per vendor can have the is default account set to y enter the default payment method for the default account address record fill the csv table you need to use specific default payment method code values that correspond to your payment rail types since a vendor can only have one default account with a default payment method, you must ensure the payment method you choose is compatible with the corresponding data type navigate to plugin → payment methods and check in the table which payment methods are listed for a vendor here is a complete list showing which payment rail types are supported by each data type use only the payment rails supported by your plugin for this specific vendor csv file table rows data type compatible default payment method(s) for this data type other rules bank account ach ach next day cpa bacs sepa wire eft au wire au eft sg wire sg wire nz eft nz wire za eft za international wire international ach uk fps leave the email and address fields empty address check leave the bank account and email fields empty email vcc leave the bank account and address fields empty csv file table columns column name allowable values (case sensitive) notes data type either address, bank account, email domestic bank account enables changing the vendor’s domestic bank account fill in all columns needed, but do not fill in default payment method and email addresses email allows you to change the vendor’s international bank account fill in all columns needed, but do not fill in default payment method and email addresses id internal id leave empty if adding a new payment method do not modify the value if modifying existing payment information erp vendor id intacct vendor id do not modify this field protects against duplicate records vendor name intacct vendor name is default account y/n can only have one default y per vendor all others must be n default payment method please confirm that they are in capital letters (e g , ach, ach next day, check, international ach, international wire, sepa, vcc) anything from the list of available payment methods to see what is enabled on the vendor, navigate to plugin → payment methods and check in the table which payment methods are listed for that vendor any unsupported payment type will result in the line failing to import if you would like to add some payment methods to the plugin, please contact your banker is editable y/n for any new lines, please enter "y" do not modify an "n" and change it to a "y"; doing this may break the import email addresses any email addresses, up to 5 separate each email address with “,” country iso alpha 2 country codes https //www iban com/country codes this field accepts upper, lower, and mixed case values please enter the iso alpha 2 country codes format the import will error if the user enters the full country name (i e , new zealand) currency currency codes https //www iban com/currency codes please enter the currency following the currency code list this field accepts upper, lower, and mixed case values account type checking or savings this field accepts upper, lower, and mixed case values account number vendor's account number institution number vendor's institution number transit number vendor's transit number routing number vendor's routing number bank code iban two letter country code, followed by two check digits, and up to 35 alphanumeric characters bic vendor's bic or swift code for the country and bank bank name anything address line anything address line 2 anything address city anything address state province anything address postal code anything local branch code valid branch code for this bank use this field for bsb codes if the country requires it payment purpose message anything payment purpose code valid purpose code payment payment iso code valid sender country code payment payment codeword valid receiving entity codeword payment payment party type p, t, g, n p = parent, t = subsidiary, g = group, n = non related payment residential status resident, nonresident sort code valid sort code for this bank import csv once the file is ready, select the import button attach the file that is ready to import and enter one valid email address to receive a status update note you are not able to modify this email address after clicking import if the email is incorrect, you will not get the status email, but the import will complete once the file has been uploaded, a checkmark will appear you can expect an email with a status update within a few minutes import confirmation email once the import status changes, you will receive an email notification this email notification will let you know if the import has been successful there are 3 options file successfully imported import is successful, but there are line errors in that case, please download the csv attached to the email that lists those errors and submit the file again you may leave the error column in the newly uploaded csv please note that if an error is found in one of the rows, none of the information present in that row will be updated import was not successful this issue may be caused by internet connectivity problems or unsupported file formats please verify your internet connection, refresh the page to attempt again, or contact support if the problem persists import csv example this file shows an example of what the import file can look like for one hypothetical vendor on the payment method page, when you select the vendor, it shows that the bank account has been added when you open up the bank account, you can see the values match the import potential errors errors explanation solutioning data type must be default payment method or domestic bank account or international bank account data type was not filled in always include a data type, this is a mandatory field vendor id must be filled in vendor id was not filled in always include a vendor id, this is a mandatory field default payment method must be of a valid payment type default payment method was not correctly filled in ensure your account has this payment method enabled email addresses contains email(s) with an invalid email format email addresses format was not respected follow the following format something\@email com you would like to add multiple email addresses, confirm they are comma separated like so email1\@email com , email2\@email com both country and currency must be filled in country and currency both need to be filled in country contains invalid country code country code is not valid select a valid country code from this list iso alpha 2 country codes https //www iban com/country codes currency contains an invalid currency code currency code is not valid select a valid currency code from this list currency codes https //www iban com/currency codes