Updating Vendor Payment Methods Via CSV (Xero)

use to update your vendor payment details in bulk using a csv file, bypassing manual, record by record edits keep in mind that this process cannot update data stored in your accounting software export and import functionality this functionality allows you to manage your vendor records through a two part process export and import export creates a file containing all your current vendor records import allows you to update existing records by applying changes to your vendor data always export first before importing this is the best way to ensure the csv file is structured correctly, as the row format changes depending on the type of data being worked with you can re import the same data multiple times to update existing rows, provided the id fields in the file have not been modified or changed follow these steps to begin the export and import process navigate to the vendors page from anywhere in , you can navigate to the vendors page access the import / export functionality click the import / export dropdown menu to manage your vendor data it contains three options import csv file opens the upload popup to import your completed or revised file back into the plugin export csv file downloads a csv file containing all current vendor records export vendor template downloads a blank template with the required column headers important the csv is pre structured for import functionality; do not modify the column structures there are three different data types bank account each vendor with a bank account creates a row with a data type of bank account , allowing you to modify the vendor’s bank account address each vendor with an address record creates a row with a data type of address , allowing you to modify the vendor’s address email each vendor with an address record creates a row with a data type of email , allowing you to modify the vendor’s email note save a copy of this file for your records so you can easily re import the original if necessary prepare the file for import once you have exported the existing vendor bank information, create the import file containing your revised vendor bank information by editing the data and adding new rows if you are incorporating new vendors do not remove any of the column headers or add additional columns; otherwise, the import will fail each of the three data types requires specific data fields use the existing records as a guide to which columns require data, and be sure to follow the general rules to avoid errors that prevent a successful import bank account to add a new bank account, add a row and enter bank account in the data type column address to add a new address, add a row and enter address in the data type column email to add a new email, add a row and enter email in the data type column please do not fill in the email or address fields for these columns, and ensure that the other columns are completed according to the guidance provided in the table below note only one line entry per vendor can have the is default account set to y enter the default payment method for the default account address record fill the csv table enter the details for each vendor in the csv table by adding values to each row's columns column name allowable values (case sensitive) notes data type one of bank account address email for bank account , leave the email and address fields empty for address , leave the bank account and email fields empty for email , leave the email and address fields empty id internal id leave the field empty if adding a new payment method do not modify the value if modifying existing payment information erp vendor id bc365 vendor id do not modify this value; it protects against duplicate records vendor name bc365 vendor name is default account y/n can only have one default (y) per vendor all other line entries must be n default payment method please confirm that they are in capital letters ach, ach next day, check, international ach, international wire, sepa, vcc you can add any available payment method to the vendor to check which ones are available, go to plugin → payment methods if you need to enable a method that isn't listed, please contact your banker for assistance is editable y/n for any new lines, please enter as y do not modify an n and change it to a y for any existing records doing this may break the import email addresses any email addresses, up to 5 separate each email address with a comma “,” country iso alpha 2 country codes https //www iban com/country codes this field accepts upper, lower, and mixed case values please enter the iso alpha 2 country codes format the import will result in an error if the user enters the full country name (i e , new zealand) currency currency codes https //www iban com/currency codes please enter the currency following the currency code list this field accepts upper, lower, and mixed case values account type checking or savings this field accepts upper, lower, and mixed case values account number vendor's account number institution number vendor's institution number transit number vendor's transit number routing number vendor's routing number bank code iban two letter country code, followed by two check digits, and up to 35 alphanumeric characters bic vendor's bic or swift code for the country and bank bank name anything address line anything address line 2 anything address city anything address state province anything address postal code anything local branch code valid branch code for this bank use this field for bsb codes if the country requires it payment purpose message anything payment purpose code valid purpose code payment payment iso code valid sender country code payment payment codeword valid receiving entity codeword payment payment party type p, t, g, n p = parent, t = subsidiary, g = group, n = non related payment residential status resident, nonresident sort code valid sort code for this bank import csv once the file is ready, select import csv you do not have to resubmit the entire file; you can choose to import only the lines you have changed attach the file that is ready to import and enter one valid email address to receive a status update note you are not able to modify this email address after clicking import if the email is incorrect, you will not get the status email, but the import will complete once the file has been uploaded, a checkmark will appear you can expect an email with a status update within a few minutes import confirmation email once the import status changes, you will receive an email notification this email notification will let you know if the import has been successful there are 3 options file successfully imported import is successful, but there are line errors in that case, please download the csv attached to the email that lists those errors and submit the file again you may leave the error column in the newly uploaded csv please note that if an error is found in one of the rows, none of the information present in that row will be updated import was not successful this issue may be caused by internet connectivity problems or unsupported file formats please verify your internet connection, refresh the page to attempt again, or contact support if the problem persists import csv example this file is an example of what the import file may resemble for a hypothetical vendor potential errors errors explanation solutioning data type must be bank account or email, or address data type was not filled in always include a data type; this is a mandatory field vendor id must be filled in vendor id was not filled in always include a vendor id; this is a mandatory field default payment method must be of a valid payment type default payment method was not correctly filled in ensure your account has this payment method enabled email addresses contains email(s) with an invalid email format the email address format was not respected follow the following format something\@email com if you would like to add multiple email addresses, confirm they are comma separated like so email1\@email com , email2\@email com both country and currency must be filled in country and currency both need to be filled in country contains invalid country code country code is not valid select a valid country code from this list iso alpha 2 country codes https //www iban com/country codes currency contains an invalid currency code currency code is not valid select a valid currency code from this list currency codes https //www iban com/currency codes