Bill Payments (Intacct)
Paying bills in Intacct allows you to remain within your ERP system without needing to access your bank account separately. You can pay a bill individually or improve efficiency by processing them in groups. Follow this guide to learn how to do both in the Payments page.
Pay a Bill
Follow these steps to pay your bills with the plugin.
Go To Payments
Go to Payments.
Select Bills To Pay
The Pay Bills page will then load. This page will load every bill that is Open in your company.
NOTE: If your Payables page looks different than the screenshots below, you may be running an outdated version of the plugin. Please update your plugin to use the plugin's latest features by following the guidance on the Updating the Plugin (Intacct) page.
Use the filters to find the bills you would like to pay. If a default payment method has not yet been set for the vendor, choose your payment method from the respective column.
Then, select the bills you would like to pay using the boxes on the left.
TIP: Use these features in the Payments (Beta) page to locate and pay your invoices more easily.
- Fixed Columns: Fixed columns keep crucial information like Vendor Name visible as you scroll horizontally, ensuring you never lose track of what you are paying.
- Quick Actions: Use quick actions to set a vendor’s default payment method directly from this list without navigating to vendor settings.
- Sorting & Filtering: Use the sorting and filtering available for every column to quickly find specific bills.
IMPORTANT: If you delete an open bill directly within the plugin by clicking the delete icon on the right side of the bill, it will be removed and will not automatically re-sync.
To make sure a removed open bill can be reprocessed, you must go into native Intacct (outside of the bank plugin). There, you need to make an edit to the invoice and then resubmit it for approval. This action forces the necessary update for the bill to be picked up and reprocessed.
NOTE: Ensure the bills you plan to pay are not duplicates of bills previously paid via the plugin.
Review Selection Summary
As you select bills, a Selection Summary appears at the top of the list. Hover over this panel to view the total and currency breakdown for your selected bills and vendors.
IMPORTANT: If a bill has data issues preventing payment, an error icon will appear directly in the list. Click the icon to view the specific error message for immediate troubleshooting.
You now have two options for processing your selected bills: select Start Payment Run for immediate processing or Schedule Payments for a future date.
Start Payment Run
If you've decided to go with the immediate processing option, select Start Payment Run to initiate payments immediately.
With multi-source capability, you can include bills across various currencies and bank accounts within a single batch. The system intelligently bundles these payments, eliminating the need for multiple separate runs.
Select the account from the dropdown menu. Before proceeding, confirm that the number of bills, payments, and amounts are correct, and ensure all applicable credits and discounts have been applied.
Click Review Payment Summary to continue.
Review Payment Run
Once you have validated your bills to be paid, select Confirm.
IMPORTANT: Do not attempt to void and repay a bill if you realize you forgot to apply a credit or discount after clicking Confirm. Voiding and repaying the bill yourself may cause duplicate payments.
If this situation occurs, please contact FISPAN Support immediately. We need to check if the payment has already been processed by the bank’s systems before you attempt any voids and repayment.
Confirm Payment Run
Once submitted, you will receive a confirmation.
Navigate to the History tab to track the status. Scheduled payments will appear here with a distinct "Scheduled" status until they are processed.
The status will appear as Received until the payment has been Sent for Processing. Once the payment is complete, the status will display as Completed
.
If any payment fails during the run, a banner on the Payments page will alert you immediately.
A failed bill remains open on the Payments page and can be resubmitted for payment.
Paying Grouped Bills
If you would like to make grouped bill payments, ensure the Combined Bills setting is enabled for your vendors. You can decide to have this enabled for each vendor. If you haven't done this yet, please refer to our Enabling Grouped Bills guide.
Follow these steps to group bills into a single payment.
Go to Payments
Go to Payments.
Pay Grouped Bills
On the Pay page, select all the bills you wish to pay, and click Start Payment Run.
The Confirmation Payment window appears. You can select the Source Account and verify the number of bills against payments. Click Send Payments to send the payments.
When grouped payments are enabled for a vendor with multiple bills, the total number of payments will be less than the number of bills being paid.
After clicking Send Payments, your payment will begin transmitting.
Confirm Payment Run
Once submitted, you will receive a confirmation. Navigate to the History tab to track the status.
The status will appear as Received until the payment has been cleared. Once the payment is complete, the status will display as Completed.
If any payment fails during the run, a banner on the Payments page will alert you immediately.
A failed bill remains open on the Payments page and can be resubmitted for payment.
NOTE: If using remittance advice, enabling the Combined Bills function means only one remittance email will be sent. This email covers all the multiple bills that were grouped into a single payment.
If you do not enable this feature, each paid bill is treated as a unique, separate payment. This results in multiple payments being created and, consequently, multiple remittance emails being sent to the vendor.
