Updating Open Invoices to FISPAN Payments (Workday)
Changing a supplier does not change Invoices that already exist. Use Mass Change Approved Supplier Invoices to switch approved, unpaid Invoices to FISPAN Payments without sending them back through approval. AP administrators can usually be granted access to this task (Process: Supplier Invoice - Mass Action domain).
Open the Task
Search the task Mass Change Approved Supplier Invoices.
Find the Invoices
Filter for the Invoices to update (for example, by Supplier or Company). Each result shows its current Payment Type.
Select the Invoices
Select the Invoices to update, or select all.
Start the Mass Update
Click Mass Update.
Set the Override Payment Type
Under Non-Financial fields eligible to update, set Override Payment Type to FISPAN Payments. Leave all other fields blank.
Review the Invoice List
In the Invoice list below, confirm each Invoice's Override Payment Type now shows FISPAN Payments. The rows update automatically from the field above.
Confirm and Submit
Check Confirm and submit. Confirm is required; without it, Workday shows "The field Confirm is required and must have a value."
Verify the Supplier Invoices
Open an updated Invoice and confirm Override Payment Type shows FISPAN Payments and Status is still Approved.
This task only updates approved, unpaid Invoices. Draft or in-progress Invoices must be edited individually or approved first.