Payables 2.0 - Payment Optimization (BC365)

Payment Optimization is designed to reduce manual work when building Payment Runs. Instead of selecting Bills one by one, you can describe the Payment Run you want, and the optimization engine translates your request into the appropriate Payment Filters. Using Smart Routing and existing Plugin Logic, your request is translated into the right filters and generates a recommended Payment Run for you to review and edit before processing. Under the hood, the smart routing uses a large language model (LLM) to interpret your intent, with no side effects or data training.

Using Payment Optimization

Open the Payments page

Navigate to the existing Payment-Run experience in the ERP Plugin. Click on the Payments Page and the Pay Invoices tab.

Click on Pay Invoices tab

Build a proposed Run

Use the natural-language assisted experience to describe the Run you want to build. The system interprets the request and maps it to existing plugin filters.

Click Start Now to build a proposed Run

Examples of requests the product is designed to support include:

Pay Bills due this week

Optimize Discounts and Credits

Optimize Credits first

Build a run for Bills due this week

NOTE: The system makes assumptions when interpreting user input. For example, a name may be treated as a vendor name, a number sequence may be treated as a Bill ID or Bill Number, and a date-related request may be interpreted using Bill due dates.

Describe the Payment Run scope

Review the proposed run

Once the proposal is generated, review the suggested Run carefully. Users should expect to see an editable Payment Run with selected Bills, any Credits applied, suggested Payment Methods, and Summary Information about the Run.

Review the suggested Payment Run

Common elements to review:

Selected Bills and whether they match the intended scope

Applied Credits or adjustments

Suggested Payment Methods for each item where applicable

NOTE: The system suggests Payment Methods based on factors such as if there is only one eligible Payment Rail or if there has been a previously successful Payment for this Vendor with a specific Payment Rail.

Review suggested Payment Methods

Adjust the proposal if needed

The proposed Run is not final. You can manually change it before submission. When the Run has been successfully reviewed and edited, you can then navigate across pages and select Bills. The plugin supports Payments of up to 2,000 Bills at a time.

Select Bills and click Start Payment Run

Submit through the normal payment flow

After review and any necessary adjustments, submit the Payment Run using the standard workflow.

FAQs

Yes. You should always review the Suggested Bills, Payment Methods, Payment Dates, and Source Accounts before submitting. You can adjust the run using the available payment workflow controls.

Do not submit a Payment Run that looks incorrect. Use the standard manual bill selection process when available, and contact your support team if you cannot select Bills, Filters are not working, or Payment Details look wrong.