--- title: Reviewing and Approving Matches (NetSuite) slug: td/reviewing-and-approving-matches-netsuite description: Master the invoice matching workflow: edit discount amounts, review system confidence levels, manually match parent/child invoices, and approve payments for ERP posting. docTags: bSho0M8HRjDvZq9EBIWDy createdAt: 2025-12-31T18:32:28.336Z --- Follow this guide to review suggested matches, edit matched invoices, and view the per-deposit action log. *** ## View Invoice Matches When viewing the deposits, their suggested matches will be presented for review and approval, along with a confidence level for system-matched invoices. Use these steps to review the matched invoices for your deposits. ::::WorkflowBlock :::WorkflowBlockItem ### Go to Cash Application Navigate to TD Bank** -> Accounts Receivable -> Cash Application ** ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/TqdtTJOyJ1HXRafaV7P7B-20260415-210844.png" size="80" width="3840" height="1932" position="center" caption="Bank -> Accounts Receivable -> Cash Application" alt="Navigating to the Accounts Receivable Cash Application page" showCaption="true"} ::: :::WorkflowBlockItem ### Open Deposit Details Click on a deposit card to display the** Deposit Details **and** Invoices to Match.** ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/xiy02WN9wFEoOkZob8pGj-20260415-211010.png" size="80" width="3840" height="1982" position="center" caption="Click on a Deposit Card" alt="Click on a Deposit Card" showCaption="true"} The deposit's **Amount**, **Settlement Date**, **Sender**, **Description/Memo**, **Bank Account**, and** Bank Reference **are displayed on the left. ::: :::WorkflowBlockItem ### View Matched Invoices The matched invoices are displayed on the right, along with the auto-match confidence level (very low to very high), **Due Date**, **Invoice Amount**, **Amount Due**, **Discount Taken**, and **Amount Matched** for each invoice. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/xFi43u9r4daglC7hl9zpG-20260415-221219.png" size="80" width="3840" height="1982" position="center" caption="Deposit details view" alt="Deposit details view" showCaption="true"} Any relevant discount terms set in the ERP are displayed for each matched invoice. - **Discount Taken:** This field can be manually edited to any value between 0 and the amount due for the invoice. - **Amount Matched: **This field can be manually edited to any value between 0 and the **Amount Deposited** for the invoice. ::: :::WorkflowBlockItem ### Open Deposit Action Log The actions associated with each deposit are available by clicking on **Action Log** from the Deposit Details view. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/xqXhGBUx7Yo5_Y9BegqKq-20260415-221226.png" size="80" width="3840" height="1982" position="center" caption="Action log sidebar" alt="Action log sidebar" showCaption="true"} Events shown will include invoice auto-matches, approvals, exclusions, errors, re-matches, and posting of customer payment to the ERP. Information on who performed each action is also displayed (i.e., system or user's email address). ::: :::: *** ## Remove Matched Invoices Matched invoices can be removed by hovering over an invoice and clicking the minus sign "-" to the right of the invoice. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/RJqxAjW25Wfft5hMq97ym-20260415-221848.png" size="80" width="3840" height="1982" position="center" caption="Deposit details view with invoice highlighted to reveal minus sign" alt="Deposit details view with invoice highlighted to reveal minus sign" showCaption="true"} Clicking on **Clear Matches** will remove all matched invoices at once. *** ## Manually Match Invoices Invoices can be matched manually by clicking on **Add Invoices**. While adding invoices, filters can be applied for **Customer**, **Invoice #**, **Due Date**, and **Amount** range. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/8kUisdCxnis0ORmYlp1Pg-20260415-222003.png" size="80" width="3840" height="1982" position="center" caption="Adding invoices sidebar" alt="Adding invoices sidebar" showCaption="true"} :::hint{type="info"} **NOTE:** Only invoices that have a parent/child relationship to one another (i.e. have the same top-level parent) are displayed. To view the full invoice list, click on **Clear Matches** to remove all existing matches and view the full list of open invoices. ::: *** ## Approve Match If matched invoices are fully matched against the deposit amount, the deposit can be approved by clicking the **Approve Match** button. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/xFi43u9r4daglC7hl9zpG-20260415-221219.png" size="80" width="3840" height="1982" position="center" caption="Approve Match to request posting of customer payment against matched invoices" alt="Approve Match to request posting of customer payment against matched invoices" showCaption="true"} The match request will then be submitted to NetSuite to post the customer payment and apply it to the matched invoices. If an invoice is settled in full, its status will update to "Paid in Full" within NetSuite. After processing is complete, the deposit will automatically move to the Completed tab. *** ## Exclude Deposit If there are no invoices matched against the deposit or if all invoices have been manually removed, clicking **Exclude Deposit** will remove the deposit from the list and move it to the Completed tab. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/DK9zHEbNJiG1l94U-Zqkb-20260415-222210.png" size="80" width="3840" height="1982" position="center" caption="Click Exclude Deposit to ignore the deposit and move it to the Completed tab" alt="Click Exclude Deposit to ignore the deposit and move it to the Completed tab" showCaption="true"} No actions will be taken in NetSuite.