--- title: Sandbox Checklist (Intacct) slug: td/ca/sandbox-checklist-intacct description: Ensure a smooth launch. Use this checklist to complete all necessary test scenarios in your sandbox environment. icon: {"faIcon":"fa-solid fa-list-check"} docTags: qsTTpmTCpLZnj3pL4Rz_Z createdAt: 2022-08-18T19:01:16.000Z --- If you're testing the plugin in a Sandbox environment, it's recommended to test a variety of scenarios. This will help you confirm that your setup is properly supported and functioning as expected. *** ## Scenarios to Test Below is a list of scenarios you may wish to test. ### Vendor Setup Modify or create two vendors: one listed as a company and the other as an individual. The vendors should have bank details (under 'bank file') and a complete address set up. Additionally, a default payment method can be configured within Intacct. **Expected Outcome:** These two vendors will be used when testing bill payments and positive pay transmissions. Both vendors should appear in the Payment Methods tab of the plugin. If any ACH information has been populated in Intacct, it will be visible in this Payment Methods section (click **Edit** to view it). If a default payment method has been set, it will also appear on the vendor record within the plugin. ### ACH Bill Setup and Payment Verify that each vendor you test has a US address and ACH payment details entered. Create a bill, ensuring all mandatory fields are populated. ::::WorkflowBlock :::WorkflowBlockItem Go to the **Pay Bills** page in the plugin. ::: :::WorkflowBlockItem Select the bill you just created. ::: :::WorkflowBlockItem Select** ACH** as the payment method (skip if ACH is set as the default). ::: :::WorkflowBlockItem Click **Pay**. ::: :::: **Expected Outcome: **Once the payment is successfully sent, it should disappear from the Open Bills tab on the Pay Bills page. If the payment remains on the page, go to the Failed Bills tab on the same screen, or view the payment status in the History page of the plugin. ### Check Bill Setup and Payment Verify that each vendor you test has a US address and ACH payment details entered. Create a bill, ensuring all mandatory fields are populated. ::::WorkflowBlock :::WorkflowBlockItem Go to the **Pay Bills** page in the plugin. ::: :::WorkflowBlockItem Select the bill you just created. ::: :::WorkflowBlockItem Select** ACH** as the payment method (skip if ACH is set as the default). ::: :::WorkflowBlockItem Click **Pay**. ::: :::: **Expected Outcome: **Once the payment is successfully sent, it should disappear from the Open Bills tab on the Pay Bills page. If the payment remains on the page, go to the Failed Bills tab on the same screen, or view the payment status in the History page of the plugin. ### Discount Setup and Payment Verify that the plugin correctly applies a vendor discount during the bill payment process. First, in Intacct, create a bill, filling in all mandatory fields and ensuring a valid payment term (with a discount) is selected. If a suitable term doesn't exist, create one under **Accounts Payable -> Setup -> More -> Terms**. Then, on the plugin's Pay Bills page: ::::WorkflowBlock :::WorkflowBlockItem Select the bill that was created and choose the payment method (if no default). ::: :::WorkflowBlockItem Confirm the discount amount is populated (adjust the discount date by clicking the amount if necessary). ::: :::WorkflowBlockItem Click **Pay**. ::: :::: **Expected Outcome:** Once the payment is successful, the bill should disappear from the Open Bills tab. If the payment remains on the page, go to the Failed Bills tab to find if the bill failed. Navigate to the plugin's History Page and verify that the **Paid Amount **correctly reflects the discount term deduction. ### Adjustments Setup and Payment Verify that the plugin correctly applies a debit adjustment (credit memo) during the bill payment process. In Intacct, go to the Bill page and create a new bill, filling in all mandatory fields. Create an Adjustment (credit memo): ::::WorkflowBlock :::WorkflowBlockItem Navigate to **Accounts Payable -> Adjustment**. ::: :::WorkflowBlockItem Create a new Adjustment, ensuring the type is** Debit Memo**. ::: :::WorkflowBlockItem Complete all required fields. ::: :::: Go back to the Adjustments page and confirm that the new debit memo appears in the list. **Expected Outcome: **The bill should disappear from the Open Bills tab upon successful payment. If the payment remains on the page, go to the Failed Bills tab to find if the bill failed. You can also view payment status in the History screen of the plugin. To complete the test, verify the following: - From the History page, verify that the bill's **Paid Amount** correctly accounts for the adjustment. - Return to the plugin's Pay screen (or vendor detail). Verify that the **Credits Available** balance has been correctly reduced by the amount you applied to the paid bill. ### Failed Bills All bills will automatically show as successful after clicking **Pay**. To test the process for a failed bill, create a bill of $1991.00. Pay this bill on the Pay Bills screen. **Expected Outcome: **The bill should automatically fail and remain on the Open Bills page. An error message should also appear on the Failed Bills screen. The bill's status should remain **Posted.** If you're testing the plugin in a Sandbox environment, it's recommended to test a variety of scenarios. This will help you confirm that your setup is properly supported and functioning as expected. *** ## Scenarios to Test Below is a list of scenarios you may wish to test. ::::WorkflowBlock :::WorkflowBlockItem ### Vendor Setup Modify or create two vendors: one listed as a company and the other as an individual. The vendors should have bank details (under 'bank file') and a complete address set up. Additionally, a default payment method can be configured within Intacct. **Expected Outcome:** These two vendors will be used when testing bill payments and positive pay transmissions. Both vendors should appear in the Payment Methods tab of the plugin. If any ACH information has been populated in Intacct, it will be visible in this Payment Methods section (click **Edit** to view it). If a default payment method has been set, it will also appear on the vendor record within the plugin. ::: :::WorkflowBlockItem ### ACH Bill Setup and Payment Verify that each vendor you test has a US address and ACH payment details entered. Create a bill, ensuring all mandatory fields are populated. 1. Go to the **Pay Bills** page in the plugin. 2. Select the bill you just created. 3. Select** ACH** as the payment method (skip if ACH is set as the default). 4. Click **Pay**. **Expected Outcome: **Once the payment is successfully sent, it should disappear from the Open Bills tab on the Pay Bills page. If the payment remains on the page, go to the Failed Bills tab on the same screen, or view the payment status in the History page of the plugin. ::: :::WorkflowBlockItem ### Check Bill Setup and Payment Verify that each vendor you test has an address and payment details entered. Create a bill, ensuring all mandatory fields are populated. 1. Go to the **Pay Bills** page in the plugin. 2. Select the bill you just created. 3. Select** Check** as the payment method (skip if Check is set as the default). 4. Click **Pay**. **Expected Outcome: **Once the payment is successfully sent, it should disappear from the Open Bills tab on the Pay Bills page. If the payment remains on the page, go to the Failed Bills tab on the same screen, or view the payment status in the History page of the plugin. ::: :::WorkflowBlockItem ### Discount Setup and Payment Verify that the plugin correctly applies a vendor discount during the bill payment process. First, in Intacct, create a bill, filling in all mandatory fields and ensuring a valid payment term (with a discount) is selected. If a suitable term doesn't exist, create one under **Accounts Payable -> Setup -> More -> Terms**. Then, on the plugin's Pay Bills page: 1. Select the bill that was created and choose the payment method (if no default). 2. Confirm the discount amount is populated (adjust the discount date by clicking the amount if necessary). 3. Click **Pay**. **Expected Outcome:** Once the payment is successful, the bill should disappear from the Open Bills tab. If the payment remains on the page, go to the Failed Bills tab to find if the bill failed. Navigate to the plugin's History Page and verify that the **Paid Amount **correctly reflects the discount term deduction. ::: :::WorkflowBlockItem ### Adjustments Setup and Payment Verify that the plugin correctly applies a debit adjustment (credit memo) during the bill payment process. In Intacct, go to the Bill page and create a new bill, filling in all mandatory fields. Create an Adjustment (credit memo): 1. Navigate to **Accounts Payable -> Adjustment**. 2. Create a new Adjustment, ensuring the type is** Debit Memo**. 3. Complete all required fields. Go back to the Adjustments page and confirm that the new debit memo appears in the list. **Expected Outcome: **The bill should disappear from the Open Bills tab upon successful payment. If the payment remains on the page, go to the Failed Bills tab to find if the bill failed. You can also view payment status in the History screen of the plugin. To complete the test, verify the following: - From the History page, verify that the bill's **Paid Amount** correctly accounts for the adjustment. - Return to the plugin's Pay screen (or vendor detail). Verify that the **Credits Available** balance has been correctly reduced by the amount you applied to the paid bill. ::: :::WorkflowBlockItem ### Failed Bills All bills will automatically show as successful after clicking **Pay**. To test the process for a failed bill, create a bill of $1991.00. Pay this bill on the Pay Bills screen. **Expected Outcome: **The bill should automatically fail and remain on the Open Bills page. An error message should also appear on the Failed Bills screen. The bill's status should remain **Posted.** ::: ::::