--- title: Positive Pay (Intacct) slug: td/ca/positive-pay-intacct description: Easily transmit positive pay files to your bank for all checks printed using Intacct. icon: {"faIcon":"fa-solid fa-envelope-circle-check"} docTags: qsTTpmTCpLZnj3pL4Rz_Z createdAt: 2022-08-18T18:24:50.000Z --- The Positive Pay feature enables the secure transmission of payment details for in-house checks to your bank. It automatically extracts data from checks printed within Intacct, allowing you to submit a Positive Pay file for your entire check run in just a few steps. Follow this guide to get started. *** ## Prerequisites To use this feature, the Positive Pay feature must be enabled for your account. Please speak with your sales officer to add this feature. Also, ensure your plugin is up to date. Confirm that user roles have been updated. Users should have all necessary permissions granted before accessing the Positive Pay module. *** ## Required Permissions To get access to the Positive Pay page, please have your ERP Administrator navigate to the role for your bank's plugin and add permission for **Positive Pay**. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/8mSMl41PFT5cGkzO4pkIA-20260213-235949.png" size="80" width="800" height="309" position="center" caption="Required Permission" darkWidth="800" darkHeight="309" showCaption="true"} *** ## Print and Confirm a Check The plugin only transmits checks that have been both printed and confirmed inside Sage Intacct. To complete this essential native Intacct process, follow the steps below. :::::WorkflowBlock :::WorkflowBlockItem ### Pay a Check Pay a bill with **Check** as the selected payment method. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/m9jsBGUfJqvyYhxHRUkWK_image.png" size="80" width="800" height="164" caption="Paying a bill with check as a payment method" position="center" darkWidth="800" darkHeight="164" showCaption="true"} ::: :::WorkflowBlockItem ### Run a Check Run Depending on how your Intacct environment is configured, you may need to initiate a check run. To do so, navigate to **Accounts Payable -> Checks -> Check Runs**. Create a new check run and click **Save**. ::Image[]{src="https://app.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/0UydMcFDXp_2wQrI9FpI__image.png" size="80" width="2912" height="1160" position="center" caption="Create a New Check Run" darkWidth="2912" darkHeight="1160" showCaption="true"} Once you have completed that, you need to add the checks you wish to include in the check run. To do so, use the available filters to specify the check(s) you want to add, and select **Add**. ::Image[]{src="https://app.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/2MAGep_V8LE1ZDGZAB-KD_image.png" size="80" width="2967" height="1384" position="center" caption="Adding Checks to Check Run" darkWidth="2967" darkHeight="1384" showCaption="true"} Complete the process by clicking the **Run** button. ::Image[]{src="https://app.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/LpSZmKHEqt7PPYicoZpm-_image.png" size="80" width="3504" height="676" position="center" caption="Click Run" darkWidth="3504" darkHeight="676" showCaption="true"} ::: ::::WorkflowBlockItem ### Print and Confirm Checks To print and confirm the check(s), navigate to **Accounts Payable -> Checks -> Print Checks**. Ensure that the check(s) you would like to print also have the **Confirm** checkbox checked. ::Image[]{src="https://app.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/HLR_Q8vdzG4SvszIq0gA3_image.png" size="80" width="3504" height="414" position="center" caption="Both Print and Confirm Checkboxes" darkWidth="3504" darkHeight="414" showCaption="true"} :::hint{type="info"} **NOTE:** You may need to use the filters to view the checks you used above. Additionally, you might need to select **Preprinted Checks**. ::Image[]{src="https://app.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/jkjzEAGp5DU99dued7nPo_image.png" size="80" width="1607" height="388" position="center" caption="Print Options -> Select Preprinted checks radio button" darkWidth="1607" darkHeight="388" showCaption="true"} ::: :::: ::::: *** ## Transmit Positive Pay Once the check(s) have been printed and posted, they will be available for positive pay transmission. ### Reviewing the Checks Dashboard ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/hGB1RejQHxQbm88XBAo3D-20260213-232539.png" size="80" width="800" height="413" position="center" caption="View Checks Page" darkWidth="800" darkHeight="413" showCaption="true"} The Checks tab provides a real-time summary of your transmissible data: - **Dashboard Summary:** View the total count of **Open**, **Failed**, and **Invalid** checks at a glance. - **Alert Banners:** High-priority notifications will appear if checks fail to process or contain invalid checks. Click **View all Failed Checks** or **View Invalid Checks** to filter the list immediately. - **Action Icons:** Use the **Refresh** icon to update the list, the **Download** icon to export a CSV, or the **Filter** icon to narrow your view. Follow these steps to transmit Positive Pay in the plugin. :::::WorkflowBlock :::WorkflowBlockItem ### Go to the Positive Pay Page From the TD Bank plugin, go to **Positive Pay **page**.** ::: :::WorkflowBlockItem ### Select Checks In the Checks tab, use the individual checkboxes to select specific payments, or use the header checkbox to select all available **Open** and **Failed** checks. As you select items, a blue status bar will appear showing the total number of **Checks Selected** and the **Total Vendors** involved. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/AanyZpNgkt5-7YYuDDRmR-20260213-233221.png" size="80" width="800" height="413" position="center" caption="Select Checks" darkWidth="800" darkHeight="413" showCaption="true"} ::: :::WorkflowBlockItem ### Initiate Transmission Click the **Transmit** button in the top right corner of the dashboard. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/gW-P693iLKFlcTEbeWR1h-20260213-233427.png" size="60" width="800" height="285" position="center" caption="Click Transmit" darkWidth="800" darkHeight="285" showCaption="true"} ::: :::WorkflowBlockItem ### Review Transmission Overview A summary window will appear, automatically grouping your checks by currency. Review the Total Amount, Check Count, and Vendor Count for each currency group. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/zwm4w848ZR_gsgAQ6cQpL-20260213-233852.png" size="80" width="800" height="611" position="center" caption="Review Transmission" darkWidth="800" darkHeight="611" showCaption="true"} You can click on the **Export** button on the top-right of the dialog to export this view of the transmission. ::: ::::WorkflowBlockItem ### Finalize and Confirm Transmit Click** Transmit Checks **to securely transmit the positive pay to the bank. A "Checks Successfully Transmitted!" window will appear, confirming the final counts. You can click the** Positive Pay History** link in this window to track the real-time status of your request. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/Ri4A0rpZe_ZACGIIBrMwb-20260213-234118.png" size="80" width="800" height="756" position="center" caption="Confirm Transmission" darkWidth="800" darkHeight="756" showCaption="true"} :::hint{type="info"} **NOTE:** If your organization has Payment Approvals enabled and a rule is configured for Positive Pay, the transaction will move to the Approvals module. It must be approved there before being sent to the bank. If rejected, the checks return to the Positive Pay page for re-transmission. ::: :::: :::WorkflowBlockItem ### Review History To audit past activity or check the status of a current transmission, navigate to the **History** tab within the Positive Pay page. View the real-time status of each transmission: **Completed**, **Failed**, or **In Progress**. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/8IwVcPuzcCwYBJktm3i8o-20260213-234200.png" size="80" width="800" height="406" position="center" caption="Viewing History" darkWidth="800" darkHeight="406" showCaption="true"} Each entry provides a **Status Message** with specific feedback from the bank (e.g., "Completed", "Processing", "Waiting for Approval"). Track who initiated the transmission (**Transmitted By**) and the exact date and time it was processed. **Search & Filter:** Use the **Show Filters** icon to locate specific check numbers or vendors within your history. ::: ::::: *** ## Managing Exceptions ### Invalid Checks A check is flagged as **Invalid** (orange warning icon) if the respective bank account of the payment is not mapped within the Portal. These are payments associated with a bank account that has not yet been matched within the bank plugin in the Portal. You must log in to the Portal and follow the **Account Mapping** steps to ensure the specific bank account used in Intacct is correctly matched to the corresponding account in the plugin. *** ### Deleting Checks from the Checks Page If a check appears that should not be transmitted, you can remove it from the plugin view. :::::WorkflowBlock :::WorkflowBlockItem **Locate Check** Find the check in the table and click the **Garbage icon** on the right. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/OTdTDu25w-wyz-S1l01it-20260213-235232.png" size="80" width="800" height="403" position="center" caption="Click on "Garbage Icon"" darkWidth="800" darkHeight="403" showCaption="true"} ::: ::::WorkflowBlockItem **Confirm Deletion** Select **Yes, Delete** in the pop-up. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/jVOy7AUX-V4S8osbvLC8v-20260213-235236.png" size="80" width="800" height="253" position="center" caption="Delete Check" darkWidth="800" darkHeight="253" showCaption="true"} :::hint{type="info"} **NOTE: **This only removes the check from the Positive Pay page in the plugin; the record remains active in your ERP. ::: :::: ::::: *** ## FAQs :::ExpandableHeading **Which checks are available for transmission?** To be eligible for transmission, checks must meet the following criteria: - They must be from matched accounts. - The check's state must be **Confirmed** (meaning it has been both printed and confirmed). - The checks must not yet be cleared. ::: :::ExpandableHeading **How can I print a check?** To print a check: 1. Pay the bill with **Check** as the selected payment method. 2. \[Optional] Run a check run. 3. Print the check and confirm it. ::: :::ExpandableHeading **What are the invalid checks?** Invalid checks are those that could be transmitted if the bank account associated with them were matched. To transmit them, please match your account using the installation wizard, and the checks will be available in the** Checks** tab. ::: :::ExpandableHeading **Does deleting a check in the plugin also void it in ERP?** No. Clicking the trash icon only removes the record from the Positive Pay transmission list. To void a check, you must use the native ERP "Void Checks" process. ::: :::ExpandableHeading **How do I handle a "Failed" check?** Checks that fail during transmission will be moved back to the **Checks** tab. You can click the red error icon to see the specific error message, resolve the issue, and attempt the transmission again. :::