Positive Pay (Intacct)
The plugin supports USD accounts for Positive Pay file transmission. Positive Pay is an automated cash-management service employed to deter check fraud.
The Positive Pay feature for the KeyBank enables the secure transmission of payment details for checks cut in-house to your bank. It automatically extracts data from checks printed using Intacct, allowing you to send a Positive Pay file for your entire check run to the bank in just a few simple steps. Follow this guide to get started.
Prerequisites
To use this feature, Positive Pay must be enabled for your account. Please speak with your sales representative to add this service. Also, ensure your plugin is up to date.
Before accessing the Positive Pay module, confirm the user role has been updated with the correct permissions; it should have all the permissions granted.
Print and Confirm a Check
The plugin only transmits checks that have been both printed and confirmed inside Sage Intacct. To complete this essential native Intacct process, follow the steps below.
Pay a Check
Pay a bill with Check as the selected payment method.
Run a Check Run
Depending on how your Intacct environment is configured, you may need to initiate a check run.
To do so, navigate to Accounts Payable -> Checks -> Check Runs. Create a new check run and click Save.
Once you have completed that, you need to add the checks you wish to include in the check run. To do so, use the available filters to specify the check(s) you want to add, and select Add.
Complete the process by clicking the Run button.
Print and Confirm Checks
To print and confirm the check(s), navigate to Accounts Payable -> Checks -> Print Checks.
Ensure that the check(s) you would like to print also have the Confirm checkbox checked.
NOTE: You may need to use the filters to view the checks you used above. Additionally, you might need to select Preprinted Checks.
Perform Positive Pay
Once the check(s) have been printed and confirmed, they will be available for transmission.
Go to Positive Pay
From the plugin, go to Positive Pay.
Transmit Checks for Positive Pay
The Positive Pay tab displays two types of checks:
- Open Checks: Checks available for transmission (those in the Confirmed state).
- Invalid Checks: Checks that would be transmissible if their corresponding accounts were matched with the plugin.
Select the check(s) you wish to pay and hit Transmit. This sends the check data to the bank for Positive Pay processing.
Select & Print Checks
A confirmation window will appear, summarizing the checks and amounts you are about to transmit. Please select Confirm.
Transmit Positive Pay File
To view the status of your transmissions, navigate to History from the Positive Pay tab. You can toggle the sub-tabs to view different check types:
- All Checks: Displays all transmission attempts.
- Pending Checks: Shows checks currently in the transmission queue (usually for a very short period).
- Failed Checks: Lists checks where transmission was unsuccessful.
- Processed Checks: Displays successful check transmissions.
TIP: You can use Export CSV in both the History and Positive Pay transmission pages if you need to export the check data.