--- title: Payables 2.0 - Scheduled Payments (Intacct) slug: keybank/payables-20-scheduled-payments-intacct description: Learn about the scheduled payments feature, how to setup your first schedule payments and FAQs. docTags: qsTTpmTCpLZnj3pL4Rz_Z createdAt: 2025-10-07T17:14:21.440Z --- Welcome to the Scheduled Payments feature. This feature allows you to schedule payments from within your ERP to be sent to the bank on a chosen future date. This guide will walk you through how to schedule your payments, giving you greater control over your cash flow and automating your payables process. *** ## Scheduling a Payment The process begins on the Payments page, where you will select the bills you wish to pay. ::::WorkflowBlock :::WorkflowBlockItem ### Select Your Bills & Initiate Scheduling Start by selecting the bills you want to pay from the list. Once selected, the **Schedule Payments **button will become active. Click it to begin. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/G3je6xWHe73QuuPaeGT1d-20251008-231443.png" size="80" width="800" height="413" position="center" caption="Select Your Bills & Click "Schedule Payments"" alt="Select Your Bills & Click "Schedule Payments"" darkWidth="800" darkHeight="413" showCaption="true"} ::: :::WorkflowBlockItem ### Select the Source Account Proceed with the regular payment run step of selecting source accounts for the intended payment & click **Continue to Date Selection **to proceed. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/49ZVIECadPdfLZBNB70tn-20251008-232105.png" size="80" width="800" height="398" position="center" caption="Select Source Account" alt="Select Source Account" darkWidth="800" darkHeight="398" showCaption="true"} ::: :::WorkflowBlockItem ### Select a Submission Date Here is where you can select your desired submission date. Specific processing times may vary depending on the chosen payment rail. The calendar automatically disables and makes unselectable any dates that are weekends or already in the past from your bank's local timezone perspective. Click on the **Select Date** input to begin. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/1OvIRhwIu4KzCqO-5n5AF-20251008-232236.png" size="80" width="800" height="397" position="center" caption="Click Select Date " alt="Click Select Date " darkWidth="800" darkHeight="397" showCaption="true"} Select your desired submission date. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/AEwU-fbkAMXsxJR84WQID-20251008-232349.png" size="80" width="800" height="398" position="center" caption="Select a Date" alt="Select a Date" darkWidth="800" darkHeight="398" showCaption="true"} Click **Review Payment Summary** to continue. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/GaWe2iCI7b21FdQQR4MnJ-20251008-232511.png" size="80" width="800" height="398" position="center" caption="Click Review Payment Summary" alt="Click Review Payment Summary" darkWidth="800" darkHeight="398" showCaption="true"} ::: :::WorkflowBlockItem ### Confirm Your Scheduled Payment A final confirmation screen will appear, summarizing the total payment amount, the number of bills and vendors, and the future date you have chosen for processing. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/BX1TcKZ3tGybf78rluvbw-20251008-232617.png" size="80" width="800" height="398" position="center" caption="Click Scheduled Payments" alt="Click Scheduled Payments" darkWidth="800" darkHeight="398" showCaption="true"} Click **Schedule Payments** to complete the process. ::: :::: *** ## Managing Your Scheduled Payments You can easily view and manage all your upcoming payments after they have been scheduled. ### Viewing Scheduled Payments You can find all your upcoming payments on the main **Payment History** page. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/ltepolJssOn_2ohFaDtaV-20251007-234339.png" size="80" width="800" height="413" position="center" caption="Payment History Page" alt="Payment History Page" darkWidth="800" darkHeight="413" showCaption="true"} To see only your scheduled payments, click on the **Show Filters** button, select the **Payment Status** option, and select **Scheduled**. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/lqkFabAsA3-fZrZ99VwVJ-20251007-235700.png" size="80" width="800" height="412" position="center" caption="Filter by Payment Status" alt="Filter by Payment Status" darkWidth="800" darkHeight="412" showCaption="true"} ### Canceling A Scheduled Payment If you need to cancel a payment before its processing date, you can do so directly from the Payment History page. Find the payment you wish to cancel and expand the payment content. Click the **Cancel Scheduled Payment** button. ::Image[]{src="https://api.archbee.com/api/optimize/MM6nC_bKbIkwCRqiFZqEu/jRsYplE7ulxoSXVouqyDu-20251008-004033.png" size="80" width="800" height="413" position="center" caption="Click the "Cancel Scheduled Payment" button" alt="Click the "Cancel Scheduled Payment" button" darkWidth="800" darkHeight="413" showCaption="true"} *** ## FAQs :::ExpandableHeading{isOpen="true"} **Why is a date in the calendar disabled?** Dates are disabled if they fall on a weekend, a known bank holiday, or a date that is in the past from your bank's time zone perspective. ::: :::ExpandableHeading{isOpen="true"} **How do scheduled payments work with our existing approval workflows?** Scheduled payments automatically follow your existing approval workflows, just like regular payments. A payment must be fully approved before it is officially scheduled for its future processing date. ::: :::ExpandableHeading{isOpen="true"} **Is the processing date based on my calendar day or the bank's calendar day?** All scheduling is anchored to your bank's local timezone. A payment scheduled for October 15th will be processed at the start of that day in your bank's location, regardless of where you are in the world. :::