Sage Intacct has two known base approval processes: 

Generally speaking, out-of-the-box configurations for 

will result in weird behavior for processing of payments.

You must have sufficient permissions in Sage Intacct to view if you have approvals enabled. 

 Accounts Payable → Setup → Configuration

Scroll down in the page to find two sections: “Bill approval settings” and “Payment approval settings.”

The out of the box Bill Approval process is generally supported by the FISPAN Sage Intacct integration. Bills created are required to be approved prior to being available for payment. In the plugin, bills that are created, but not approved, are not be shown as available for payment. Once a bill has been approved and is in the ‘Posted’ status, it will be available for payment in the plugin.

will result in weird behaviour for processing of payments. 

This payment approval flow requires someone to approve each payment, based on some rules set up in Intacct.

Without a payment approval flow, two things happen behind the scenes when a payment is submitted:

However, with payment approval is set up, there is no mechanism to delay the sending of the payment to the bank until approval. The payment is sent to the bank immediately, regardless of if the payment is approved or rejected inside of Sage Intacct.

 risk of duplicate payments. A bill payment rejected in Sage Intacct returns the bill to a “Posted” state (ready for payment), but does not recall the payment already submitted to the bank. As a result, Intacct will show an unpaid bill, despite the fact that the payment was already transmitted to the bank.

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Intacct Approval Processes (Informational)

YourBank

MyBank

Mapping Bank Accounts (Intacct)

First Republic

Welcome

Getting Started

Pre-Onboarding Checklist (NetSuite)

Installation and Set-up

Post-Onboarding Checklist (NetSuite)

Configuration

Vendor Bank Details

Temp

Vendor Payables

Information Reporting

Account Transfers (NetSuite)

Positive Pay (NetSuite)

Remittance Advice (NetSuite)

Features

FAQ (NetSuite)

NACHA 2021 FAQ

Failed Bills

Managing Security Tokens (NetSuite)

Troubleshooting

Sandbox Checklist (NetSuite)

Release Notes (NetSuite)

Entity Bank Detail Release Notes

Release Notes

Netsuite

Pre-Onboarding Checklist (Intacct)

Post-Onboarding Checklist (Intacct)

Plugin Setup

Balances & Transactions

Fund Transfers (Intacct)

Positive Pay (Intacct)

Remittance Advice (Intacct)

FAQ (Intacct)

Sandbox Testing (Intacct)

Release Notes (Intacct)

Intacct

Pre-Onboarding Checklist (QBO)

Installation & Set-up

Post-Onboarding Checklist (QBO)

Setting Up Multi-Factor Authentication (QBO)

Reauthentication (QBO)

Plugin Configuration

Payments

Account Transfers (QBO)

Remittance Advice

FAQ (QBO)

Release Notes (QBO)

Xero

Pre-Onboarding Checklist (Xero)

Post-Onboarding Checklist (Xero)

Setting Up Multi-Factor Authentication (Xero)

Reauthentication (Xero)

Account Transfers (Xero)

FAQ (Xero)

Release Notes (Xero)

QuickBooks Online

Approval App

Account Transfers Requirements

ACH Requirements

Check Requirements

FedWire Requirements

International Wire Requirements

Cutoff Times

Payment Requirements

Term Glossary

FISPAN First Republic Support

Support